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Facilities Coordinator

| Santa Monica

We are UMG, the Universal Music Group. We are the world's leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.

UMG is currently seeking to fill the role of Facilities Coordinator. As a member of the Administrative Services Department, the Facilities Coordinator is responsible for providing general facilities and administrative support. Reports directly to the Executive Director, Administrative Services assisting in the daily operations and functions of the Los Angeles offices of the Universal Music Group and affiliate labels.

Job Functions:

  • Interact with both employees and facilities representatives in the coordination of addressing issues, maintenance requests and corrective measures
  • Primary contact with onsite 3rd party Property Management company for facilities related requests.
  • Customer facing position requires top notch customer service skills.
  • Process invoices and distribute for approval. Maintain invoice file and responsible for follow-up on A/P and A/R related problems
  • Coordinate meetings, conference calls and schedules
  • Backup coverage for other Facilities coordinators and/or receptionists
  • Coordinate, maintain and distribute incoming invoices and correspondence
  • Provide administrative support; greet visitors, answer phones, generate internal/external correspondence, reporting, deliveries & filing.
  • Coordinate and maintain telephone system requests (name changes, moves, and software changes).
  • Assist in the planning, organizing, coordination and facilitation of various city and state mandated safety programs including fire drills, and floor warden programs.
  • Ability to exercise good judgment with sensitive and confidential information.
  • Help plan, organize and set up various internal and external employee events throughout the year
  • Participate in the planning and execution of various personnel moves in and around building and offsite locations as needed
  • Assist with setting up new employees with required credentials, office space, equipment and supplies
  • Will need to be able to lift and move light objects up to approx. 30 lbs and can be able to walk, sit and stand for periods of time.
  • Ability to work overtime and weekends for moving, inspection and renovation projects.
  • Infrequently work in construction environments involving dust & noise.

Job Requirements:

Qualifications:

  • High School diploma or equivalent required.
  • Prior experience in property/facility management position is a plus.
  • Current valid driver's license and adequate auto insurance.
  • Ability to travel independently and spontaneously to various locations.
  • Knowledge of Office Services; mail room, conference rooms, reception, parking & security.

Knowledge/Skills/Abilities:

  • Space assignments
  • Tenant/employee relations & events
  • Relocations and moves
  • General real estate and property management operations
  • Project planning
  • Excellent follow through and problem-solving skills
  • Must be computer proficient, including good working knowledge of Microsoft Office Suite. Auto CAD experience is a plus.
  • Outstanding written and verbal communication skills
  • Must be proficient and enjoy multitasking
  • Solid people and customer service skills
  • Must function well as a member of a team

Experience:

  • Minimum of two (2) years Coordinator, in facilities, property management, office management or other relevant real estate position(s).

Education:

  • High School diploma required, college degree a plus
  • BOMA, IFMA or other real estate accreditations a plus

Universal Music Group is an Equal Opportunity Employer.

Disclaimer

This job description only provides an overview of job responsibilities that are subject to change.

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Location

UMG IT is primarily based in Woodland Hills, a neighborhood bordering the Santa Monica mountains in the San Fernando Valley region of Los Angeles

An Insider's view of Universal Music Group

What’s the vibe like in the office?

Everyone is hard working but it’s still a pretty relaxed and friendly environment. If you need any help people are always ready to make time. Between the conference room with all over music related decorations, big lunch room with table-football and arcade games and a very casual dress code, the overall vibe is really chill.

Laurent Burte

Enterprise Portfolio Management Project Manager

How do you collaborate with other teams in the company?

Our team serves departments across the company by providing feedback and best practices on software asset management. We get to work with a lot of different teams which is really interesting.

Ashia Coleman

Junior Windows Systems and Application Administrator

What makes someone successful on your team?

Our team relies on the ability to have quick and meaningful communications, sharing of ideas in a constructive way and working closely as a whole team. You also need to be interested in always learning. Technology never stands still and neither does this team.

Todd Hancsicsak

Director, Rights & Repertoire Technology

What does your typical day look like?

There is no typical day at UMG, which is a good thing! I get an opportunity to work with numerous individuals within IT and the business on a variety of global projects. Having the opportunity to work with so many talented people globally and continuously learn and contribute to our business is very exciting.

Gauri Gohokar

Project Manager

What are Universal Music Group Perks + Benefits

Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Pet Insurance
Wellness Programs
Retirement & Stock Options Benefits
401(K)
401(K) Matching
Vacation & Time Off Benefits
Paid Holidays
Paid Sick Days
Perks & Discounts
Casual Dress
Game Room
Parking
Fitness Subsidies
Professional Development Benefits
Tuition Reimbursement
Diversity Program
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