Executive Assistant

| Marina Del Rey & Playa Vista
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We are a team of executive coaches, culture consultants and investors who are looking for a person who loves working with small, fast-moving teams and solving seemingly impossible problems.  Our schedules are dynamic - balancing client needs (calls, meetings, offsites), with work time (hours for working on client deliverables), with biz dev (time to network & create proposals), with life balance (personal and wellness) and internal systems.  We are growing and need someone to manage our calendar and to help us scale.

You.  We want you -  Who leads and thinks strategically and empathetically. Who visually walks through a schedule or an interaction in your mind ahead of time. Who can tell us “no, you cannot reschedule x for the third time, they are a big client of ours” or “If you want to squeeze this in, you might have to let that go.” Someone who sees a schedule and its role in business and can make the founders’ lives blissful while maintaining happy clients.   

The Role:

  • Complex calendaring and managing busy, fluctuating schedules that often conflict

  • Gatekeeper of time - managing requests based on appropriate priority level while maintaining an excellent service experience

  • Tracking leads, tasks, and follow ups in our CRM

  • Building sales proposals

  • Occasional travel planning including booking flights, hotels, and/or rental cars

  • Monthly expense reports

  • Occasional drafting of emails or reports

  • Ad hoc operational and events support  

What We're Looking For:

  • Someone who is patient, creative, resourceful, and flexible

  • Ability to deliver excellent service to our Managing Partner, our clients, and our Partners

  • Superior interpersonal & communication skills - written and verbal

  • Meticulous attention to detail, and overall impeccable organizational skills

  • 4 year degree or comparable work experience

  • 1-2 years of administrative experience supporting a senior executive in a fast paced environment, startup and/or tech company

  • Orientation towards and experience with personal growth and development

  • Must be proficient in Google Suites, and a big plus if you know Slack or Zoho CRM

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