Executive Assistant

| Venice
Please send your resume & cover letter to [email protected] Thanks so much for your interest in Startup Boost! We look forward to hearing from you!
Apply now

We are seeking an energetic, creative, and results-driven Executive Assistant to support our CEO & growing team in Venice Beach, CA.

As Executive Assistant, you’ll provide comprehensive administrative support to CEO/Founder, going above and beyond to ensure that he is productive and that his days run smoothly. You will also operate as the key administrative support to the leadership team and staff. You'll be responsible for managing a wide variety of day-to-day tasks and will figure out new ways to help the local and global team be more efficient and productive.

The ideal candidate is an experienced, multi-talented Executive Assistant who loves learning new skills. You're hyper-organized and fantastic at wearing many different hats.  You are always looking for ways to challenge yourself and raise the bar, and you aspire to transition into a different role as the company grows (e.g. operations, business development, marketing, etc).

This is a great opportunity to broaden your network within the startup ecosystem working with some of the best up and coming teams, high-value sponsors, investors, and seasoned mentors. This position is 20 hours a week with an opportunity to grow.

Who You Are:

  • A top-notch communicator, with remarkable people skills
  • You are detail oriented and excellent at time management
  • You're a power user of online productivity tools (e.g. Slack, Airtable, Trello, HubSpot and of course Google apps)
  • Self-starter. You are adaptable and thrive in ambiguous or rapidly changing situations where you can think on your feet
  • You work hard, are proactive, have extraordinary problem-solving skills, and can demonstrate a proven track record of making things happen
  • Flexible with shifting priorities, and able to always exercise strong judgment
  • You thrive in a fast-paced, high-tech environment
  • Ability to interact and influence at all levels of the organization

 

Responsibilities

  • Understand Startup Boost goals and priorities and act as a thought partner to the executive team
  • Complete deliverables on behalf of the CEO, including drafting business responses, personal correspondence, and other tasks that facilitate the CEO's ability to effectively lead the company
  • Assist with graphic design needs for the website, digital marketing, and pitch decks
  • Draft and proofread memos, letters, presentations, contracts, reports, and marketing materials
  • Manage the complex and ever-changing calendars of our CEO, including balancing multiple, sometimes conflicting priorities and deadlines
  • Coordinate and manage key internal and external meetings (such as all-hands meetings, leadership team meetings, board meetings, executive meetings, etc.)
  • Keep the global team running smoothly by managing the company schedule in Google Calendar, as well as forming and organizing lists, databases & contact sheets (using Airtable & Google Drive)
  • Manage confidential and non-routine information  
  • Represent the company executives in your daily interactions with both internal and external stakeholders
  • Facilitate stellar internal communication, including meeting agendas, notes, presentation decks, and ownership of follow up tasks
  • Maintain consistent interaction amongst the executive team and hold leadership team accountable for actionable items

 

Requirements:

  • BA/BS degree or equivalent practical experience
  • Minimum of 3 years of experience assisting C-level executives and leadership
  • The ability to move quickly and make on-the-spot decisions without sacrificing attention to detail
  • Excellent writing skills with attention to grammar and tone
  • Proficient in Microsoft Suite and Google Apps (Google Drive, Docs, Calendar, Spreadsheets, etc)
  • Experience and aptitude for project management software (such as Trello, Slack, Airtable, Asana, etc)
  • Must have basic to intermediate graphic design experience (Adobe Illustrator, Photoshop, InDesign)
  • Must have a car and valid driver's license

Desirable:

  • Enthusiasm for creative problem-solving (aka a consulting mindset)
  • Experience at a small, fast-growing startup
  • Strong interest and familiarity with various productivity tools
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Please send your resume & cover letter to [email protected] Thanks so much for your interest in Startup Boost! We look forward to hearing from you!
Apply now
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Please send your resume & cover letter to [email protected] Thanks so much for your interest in Startup Boost! We look forward to hearing from you!
Apply now
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