Coordinator; Executive and Innovation

| Hollywood

Based at the iconic Capitol Tower in the heart of Hollywood, Capitol Music Group is home to some of the best known labels in modern music; encompassing the jazz icons of Blue Note, Capitol's generations of pop stars, and the legendary recording of Motown to name but a few. We produce, distribute and promote some of the most critically acclaimed and commercially successful music in the industry. This role is a fantastic opportunity to join an organization on the cutting edge of the modern music business and, as part of Universal Music Group, a chance to be part of the world's leading Music Company.

We are looking for a Coordinator to

  • provide administrative support to the Chief Financial Officer and an additional executive of Capitol Music Group
  • provide operational support as instructed to the CMG Digital Strategy & Business Development Team
  • based in Hollywood, CA.

The ideal candidate will come from Music or Entertainment. Must be very efficient and highly detail-oriented; multi-tasking and working on tight deadlines in a high-pressure environment is crucial. No task is too small and no challenge too great. A "can-do" attitude and passion for the music industry are essential.

Job Functions:

Administrative support to the Chief Financial Officer and 1 executive

  • Primary Responsibilities
    • Arrange meetings and conference calls via telephone and email
    • Cover phone lines and manage/update calendars
    • Coordinate and prioritize incoming verbal and email requests
    • Book travel, accommodations, & car services
    • Maintain a strong working knowledge of artist roster, employees, and important external contacts
    • Work closely with other executive assistants and occasionally cover their phonelines
  • Manage the offices
    • Exercise discretion when patching calls, rolling calls, and interrupting meetings
    • Proactively prepare the executives for meetings
    • Greet meeting participants & arrange tours
    • Order and set-up food service for meetings
    • Promptly address any IT issues
  • Handle administrative duties
    • Process travel & entertainment expenses
    • Create and send grammatically/punctually correct internal/external company communication
    • Archive and organize emails by topic and keep apprised of ongoing deals
    • Create and maintain presentations and other projects as assigned
    • Track vacation for salaried employees
    • Order office supplies, make restaurant reservations, and approve expenses

 Operational support to the CMG Digital Strategy & Business Development Team

  • Primary Responsibilities
    • Provide support across multiple projects and initiatives
    • Organize meetings, collaboration sessions and various events
    • Create presentations, process maps, training materials and other necessary documents
    • Key process and onboarding initiatives
    • Community and company culture initiatives

Job Requirements:

Skills/Abilities:

  • Ability to interact comfortably and effectively with employees of our company at all levels including Senior Management
  • Ability to interact comfortably and effectively with employees of companies we do business with
  • Self-motivated, proactive, and resourceful
  • Excellent follow-through and attention to detail
  • Flexible – able to adjust to changing priorities, and able to multi-task
  • Excellent interpersonal and problem-solving skills
  • Excellent organization and time management skills
  • Excellent written and verbal communication
  • Strong proficiency in and working knowledge of Outlook and other Microsoft Office Products
  • Knowledge of Office Services; mail room, conference rooms, reception, parking & security

Experience:

  • Minimum 2 years of experience supporting an EVP, President or other high-level executive with discretion and confidentiality.
  • Experience supporting more than one senior executive is preferred.
  • Music or entertainment experience is highly preferred.

Education:

  • Bachelor's Degree preferred

Universal Music Group is an Equal Opportunity Employer.

Disclaimer

This job description only provides an overview of job responsibilities that are subject to change.

Read Full Job Description

Technology we use

  • Engineering
  • Product
  • Sales & Marketing
    • .NETLanguages
    • C#Languages
    • JavaLanguages
    • JavascriptLanguages
    • PHPLanguages
    • PythonLanguages
    • ScalaLanguages
    • SqlLanguages
    • SwiftLanguages
    • jQueryLibraries
    • AngularJSFrameworks
    • ASP.NETFrameworks
    • SparkFrameworks
    • SpringFrameworks
    • AccessDatabases
    • HiveDatabases
    • Microsoft SQL ServerDatabases
    • MySQLDatabases
    • OracleDatabases
    • SAP HANADatabases
    • Google AnalyticsAnalytics
    • IllustratorDesign
    • PhotoshopDesign
    • SketchDesign
    • ConfluenceManagement
    • JIRAManagement
    • DrupalCMS
    • WordpressCMS
    • SalesforceCRM
    • Constant ContactEmail

Location

UMG IT is primarily based in Woodland Hills, a neighborhood bordering the Santa Monica mountains in the San Fernando Valley region of Los Angeles
21301 Burbank Blvd, Woodland Hills, CA 91367

What are Universal Music Group Perks + Benefits

Universal Music Group Benefits Overview

You’ll experience the following perks as a full-time UMG employee...

• Competitive Benefits – Your comprehensive benefits package will offer Medical, Dental, & Vision, as well as 30+days of PTO, a 401k savings plan with company match, & more.
• Employee Development – We’re invested in growing your career within UMG. Your engagement in L&D programs will help expand your skill set. Also, you’ll be the first to be considered when new roles open.
• Culture and Environment – You’ll enjoy our branded offices that feature UMG artists and music 24/7, employee lounges complete with video games, musical instruments, couches, free soda and coffee, free merchandise, & more.
• Social Responsibility – Your good works and engagement in various causes will be amplified by UMG’s donation-match programs, strengthening our impact throughout the world.

Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Pet Insurance
Wellness Programs
Retirement & Stock Options Benefits
401(K)
401(K) Matching
Performance Bonus
Child Care & Parental Leave Benefits
Remote Work Program
Vacation & Time Off Benefits
Paid Holidays
Paid Sick Days
Perks & Discounts
Casual Dress
Company Outings
Game Room
Stocked Kitchen
Parking
Recreational Clubs
Relocation Assistance
Fitness Subsidies
Professional Development Benefits
Job Training & Conferences
Tuition Reimbursement
Diversity Program
We are an equal opportunity employer and value diversity in our company.
More Jobs at Universal Music Group67 open jobs
All Jobs
Finance
Data + Analytics
Dev + Engineer
HR
Internships
Legal
Marketing
Operations
Product
Project Mgmt
Sales
Content
Sales
new
Santa Monica
Sales
new
Santa Monica
Content
new
Santa Monica
Marketing
new
Hollywood
Operations
new
Los Angeles
Operations
new
Santa Monica
Marketing
new
Santa Monica
Data + Analytics
new
Santa Monica
Finance
new
Los Angeles
Product
new
Santa Monica
Marketing
new
Hollywood
Content
new
Los Angeles
Operations
new
Los Angeles
Data + Analytics
new
Los Angeles
Internships
new
Los Angeles
Content
new
Santa Monica
Finance
new
Los Angeles
Content
new
Santa Monica
Internships
new
Santa Monica
Data + Analytics
new
Los Angeles
Internships
new
Santa Monica
HR
new
Los Angeles
Finance
new
Santa Monica
Operations
new
Los Angeles
Operations
new
Santa Monica
Data + Analytics
new
Santa Monica
Data + Analytics
new
Santa Monica
Marketing
new
Santa Monica
Marketing
new
Santa Monica
Product
new
Santa Monica
Marketing
new
Santa Monica
Project Mgmt
new
Santa Monica
Marketing
new
Santa Monica
Data + Analytics
new
Los Angeles
Operations
new
Santa Monica
Finance
new
Los Angeles
Operations
new
Hollywood
Data + Analytics
new
Los Angeles
Operations
new
Los Angeles
Operations
new
Santa Monica
Marketing
new
Santa Monica
Finance
new
Los Angeles
Content
new
Santa Monica
Marketing
new
Hollywood
Marketing
new
Santa Monica
Content
new
Santa Monica
Data + Analytics
new
Los Angeles
Internships
new
Los Angeles
Internships
new
Los Angeles
Internships
new
Los Angeles
Content
new
Santa Monica
Operations
new
Los Angeles