Administrative Assistant

| Santa Monica

Universal Music Enterprises is seeking an Administrative Assistant with both (i) experience that will support the day-to-day operations of UME's Business Affairs team (including UME's in-house attorneys) and (ii) entry-level paralegal skills (Paralegal Certificate NOT required). Discretion, confidentiality and good judgment are essential for this role. The candidate must be efficient and time-sensitive, and will need to perform always with painstaking attention to detail (including with respect to spelling, grammar and message-taking). Multi-tasking and meeting tight deadlines is often necessary. In respect of paralegal tasks, the candidate will be expected, under attorney and/or senior staff direction, to prepare simple legal documents for review and to assist in the management of legal documentation, also under attorney and/or senior staff direction.

Job Functions:

Business Affairs Operations Management:

  • Coordinate & prioritize meetings involving UME Business Affairs staff
  • Phone answering and message taking as required
  • Responsible for processing payments in "Uniport" (an online payment system for which the assistant will be trained)
  • Exercise discretion when patching calls, rolling calls, and interrupting meetings
  • Arrange meetings and conference calls via telephone and email/Microsoft Outlook Calendar
  • Greet and direct internal/external Business Affairs meeting participants
  • Book travel, accommodations, car services & process Travel & Entertainment expenses
  • Create, send, receive and distribute internal/external company communications
  • UME Business Affairs filing in coordination with other UME Business Affairs filers
  • Special projects as needed
  • Manage all duties related to:
    • Company mobile phones
    • Company credit cards
    • Office supplies

Paralegal Functions:

  • Research agreements relevant to simple legal documents to be prepared under attorney/senior staff supervision
  • Maintain and organize files, including all relevant correspondence
  • Maintain relevant files in the computer-based systems
  • Assist in department and company projects as needed

Job Requirements:

Skills/Abilities:

  • Ability to interact comfortably and effectively with UMG employees at all levels, including Senior Management
  • Ability to interact comfortably and effectively with employees of parties with whom UMG does business
  • Self-motivated, pro-active and resourceful
  • Excellent follow-through and close attention to detail
  • Flexible – able to adjust to changing priorities and able to multi-task
  • Excellent customer service skills
  • Excellent organization and time management skills
  • Strong proficiency and working knowledge of Microsoft Outlook, Word, Excel and PowerPoint
  • Must have excellent verbal, written and interpersonal communication skills
  • Ability to stay on top of multiple initiatives at one time
  • Ability to work quickly and accurately under pressure
  • Entertainment/Music experience preferred

Experience:

  • Music Industry experience (legal-related experience preferred)
  • Familiarity with business process workflows (i.e. following a pre-defined business process , understanding how one's role helps to achieve the overall objective)

Education:

  • A. and entry level paralegal equivalent experience required

Universal Music Group is an Equal Opportunity Employer.

Disclaimer

This job description only provides an overview of job responsibilities that are subject to change.

Read Full Job Description

Technology we use

  • Engineering
  • Product
  • Sales & Marketing
    • .NETLanguages
    • C#Languages
    • JavaLanguages
    • JavascriptLanguages
    • PHPLanguages
    • PythonLanguages
    • ScalaLanguages
    • SqlLanguages
    • SwiftLanguages
    • jQueryLibraries
    • AngularJSFrameworks
    • ASP.NETFrameworks
    • SparkFrameworks
    • SpringFrameworks
    • AccessDatabases
    • HiveDatabases
    • Microsoft SQL ServerDatabases
    • MySQLDatabases
    • OracleDatabases
    • SAP HANADatabases
    • Google AnalyticsAnalytics
    • IllustratorDesign
    • PhotoshopDesign
    • SketchDesign
    • ConfluenceManagement
    • JIRAManagement
    • DrupalCMS
    • WordpressCMS
    • SalesforceCRM
    • Constant ContactEmail

Location

UMG IT is primarily based in Woodland Hills, a neighborhood bordering the Santa Monica mountains in the San Fernando Valley region of Los Angeles

An Insider's view of Universal Music Group

What’s the vibe like in the office?

Everyone is hard working but it’s still a pretty relaxed and friendly environment. If you need any help people are always ready to make time. Between the conference room with all over music related decorations, big lunch room with table-football and arcade games and a very casual dress code, the overall vibe is really chill.

Laurent Burte

Enterprise Portfolio Management Project Manager

How do you collaborate with other teams in the company?

Our team serves departments across the company by providing feedback and best practices on software asset management. We get to work with a lot of different teams which is really interesting.

Ashia Coleman

Junior Windows Systems and Application Administrator

What makes someone successful on your team?

Our team relies on the ability to have quick and meaningful communications, sharing of ideas in a constructive way and working closely as a whole team. You also need to be interested in always learning. Technology never stands still and neither does this team.

Todd Hancsicsak

Director, Rights & Repertoire Technology

What does your typical day look like?

There is no typical day at UMG, which is a good thing! I get an opportunity to work with numerous individuals within IT and the business on a variety of global projects. Having the opportunity to work with so many talented people globally and continuously learn and contribute to our business is very exciting.

Gauri Gohokar

Project Manager

What are Universal Music Group Perks + Benefits

Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Pet Insurance
Wellness Programs
Retirement & Stock Options Benefits
401(K)
401(K) Matching
Vacation & Time Off Benefits
Paid Holidays
Paid Sick Days
Perks & Discounts
Casual Dress
Game Room
Parking
Fitness Subsidies
More Jobs at Universal Music Group55 open jobs
All Jobs
Finance
Data + Analytics
Design + UX
Dev + Engineer
Internships
Legal
Marketing
Operations
Project Mgmt
Sales
Content
Operations
new
Santa Monica
Data + Analytics
new
Santa Monica
Operations
new
Los Angeles
Operations
new
Santa Monica
Operations
new
Los Angeles
Data + Analytics
new
Los Angeles
Developer
new
Los Angeles
Operations
new
Hollywood
Data + Analytics
new
Santa Monica
Marketing
new
Hollywood
Marketing
new
Hollywood
Marketing
new
Santa Monica
Content
new
Santa Monica
Project Mgmt
new
Los Angeles
Marketing
new
Hollywood
Marketing
new
Los Angeles
Operations
new
Hollywood
Project Mgmt
new
Los Angeles
Operations
new
Santa Monica
Sales
new
Santa Monica
Sales
new
Santa Monica
Content
new
Santa Monica
Operations
new
Los Angeles
Content
new
Santa Monica
Marketing
new
Hollywood
Marketing
new
Hollywood
Marketing
new
Santa Monica
Marketing
new
Santa Monica
Operations
new
Los Angeles
Marketing
new
Santa Monica
Marketing
new
Santa Monica
Design + UX
new
Hollywood
Finance
new
Santa Monica
Finance
new
Los Angeles
Operations
new
Santa Monica
Internships
new
Los Angeles
Internships
new
Los Angeles
Operations
new
Los Angeles
Data + Analytics
new
Los Angeles
Internships
new
Los Angeles
Internships
new
Santa Monica
Internships
new
Hollywood