Administrative Assistant

| Santa Monica

We are UMG, the Universal Music Group. We are the world's leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.

We are currently seeking an eager and exceptional Administrative Assistant/Paralegal in our Santa Monica office. The person in this position will provide a wide spectrum of administrative support to corporate/transactional attorneys in the Business and Legal Affairs Department. The ideal candidate will be a responsible, flexible and resourceful self-starter who takes initiative and ownership of tasks and projects.

Job Functions:

  • Perform executive assistant duties including booking travel, submitting expense reports, answering telephones, organizing meetings, managing calendars, preparing and sending correspondence
  • Support in short and long term projects, ranging from word processing assistance to research and other substantive tasks
  • Liaise with IT, office services and other internal personnel to resolve day-to-day issues and handle administrative matters
  • Draft standard form agreements and other legal documents
  • Review and summarize contracts; track contract terms and options
  • Maintain charts, databases, memoranda, correspondence and other documents
  • Maintain an organized and up-to-date filing system; create physical and electronic files; search and retrieve files on an ongoing basis
  • Other duties as assigned by supervisors
  • Job Requirements:

    Skills/Abilities:

  • Excellent verbal and written communication skills; extremely detail-oriented; follows up on delegated assignments through completion and advises supervisors when tasks are complete
  • Exhibits professional demeanour and exercises sound judgment
  • Ability to see assignments through completion; meets deadlines
  • Self-starter, who takes initiative and is resourceful; takes ownership of tasks and projects
  • Ability to multi-task and prioritize; works well under pressure
  • Excellent typing and computer skills; proficient in Microsoft Office Suite (Word, Excel, Outlook, and Powerpoint); competency in iOS is a plus
  • Experience:

  • Prior experience in an office setting is a plus, particularly in a business and legal affairs or contracts group
  • Education:

    • BA or BS degree from an accredited college or university

    Universal Music Group is an Equal Opportunity Employer.

    Disclaimer

    This job description only provides an overview of job responsibilities that are subject to change.

    Read Full Job Description

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    Location

    UMG's global corporate headquarters are located in Santa Monica, California. Take a virtual tour here → http://bit.ly/UMGHQtour!
    2220 Colorado Ave, Santa Monica, CA 90404

    What are Universal Music Group Perks + Benefits

    Universal Music Group Benefits Overview

    You’ll experience the following perks as a full-time UMG employee...

    • Competitive Benefits – Your comprehensive benefits package will offer Medical, Dental, & Vision, as well as 30+days of PTO, a 401k savings plan with company match, & more.
    • Employee Development – We’re invested in growing your career within UMG. Your engagement in L&D programs will help expand your skill set. Also, you’ll be the first to be considered when new roles open.
    • Culture and Environment – You’ll enjoy our branded offices that feature UMG artists and music 24/7, employee lounges complete with video games, musical instruments, couches, free soda and coffee, free merchandise, & more.
    • Social Responsibility – Your good works and engagement in various causes will be amplified by UMG’s donation-match programs, strengthening our impact throughout the world.

    Health Insurance & Wellness Benefits
    Flexible Spending Account (FSA)
    Disability Insurance
    Dental Benefits
    Vision Benefits
    Health Insurance Benefits
    Life Insurance
    Pet Insurance
    Wellness Programs
    Retirement & Stock Options Benefits
    401(K)
    401(K) Matching
    Performance Bonus
    Child Care & Parental Leave Benefits
    Remote Work Program
    Vacation & Time Off Benefits
    Paid Holidays
    Paid Sick Days
    Perks & Discounts
    Casual Dress
    Company Outings
    Game Room
    Stocked Kitchen
    Parking
    Recreational Clubs
    Relocation Assistance
    Fitness Subsidies
    Professional Development Benefits
    Job Training & Conferences
    Tuition Reimbursement
    Diversity Program
    We are an equal opportunity employer and value diversity in our company.
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