Coordinator, Publicity

| Santa Monica

We are UMG, the Universal Music Group. We are the world's leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.

Interscope Geffen A&M Records ("IGA") is home to some of the biggest artists in the world including: U2, Eminem, Kendrick Lamar, Lady Gaga, and many more. As a leader in the music industry, we are always looking for talented and driven individuals to join our family. We are currently seeking a Publicity Coordinator to serve as key component of the team, acting as the administrative support point person for Interscope's Publicity department.

The ideal candidate will possess strong administrative, organizational, and creative skills. Prior marketing or publicity and administrative experience in the music/entertainment field is required with a heavy emphasis in pop/rock.

Job Functions:

  • Provide support to senior members as well as regionals of the publicity team.
  • Manage quarterly budget reservations, fund transfers, vendor installation, creating requisitions, facilitating PO approval, rushes, invoice troubleshooting, vendor relations, etc.
  • Process and manage all incoming invoices and sponsorships; maintain up to date budget reports for each priority single
  • Compile and submit vendor registration paperwork. Serve as point of contact between vendor and UMG Finance
  • Create and update all one sheets, timelines, quote sheets, and any other project-related documents
  • Create and maintain artist calendars -Collect and organize all artist assets (photos, artwork, logos, music, bio, etc.)
  • Compile and submit all music for music releases and serve as contact person for MediaBase and Nielson Soundscan to encode
  • Manage Interscope MediaBase account and compile/send reports to staff, artist management teams, vendors, and radio stations as needed.
  • Manage and submit all concert/event ticket requests on behalf of the publicity team.
  • Obtain and distribute concert tickets to regionals and radio stations
  • Work with all regionals and radio stations for promotions, contests, artist appearances to ensure compliance
  • Book travel for radio personnel, contest winners. Create and submit eTAs, manage RSVLT paperwork for each station to ensure compliance.
  • Obtain necessary internal approvals on as needed basis with the finance and legal departments
  • Coordinate travel for artists and publicity division team
  • Draft agreements for music videos and independent contractors, as well as various authorization forms
  • Submit and monitor art or video requests to completion for any marketing assets needed (invites, posters, pseudo videos, etc.)
  • Conduct research, compile and analyze data, and create reports as requested
  • Work with PMs and engage third party companies to create, price out, and manufacture any tools or campaigns needed for specific marketing initiatives (ex: promotional items) and oversee their delivery
  • Assist with administrative and day to day basic duties including answering phones, maintaining calendars and coordinating meetings
  • Record and distribute marketing meeting minutes / organize meetings, music listening sessions
  • Any additional duties as assigned

Job Requirements:

Skills/Abilities:

  • Strong administrative, organizational and creative skills
  • Strong Computer skills: SEO, SEM, Social media, Online Advertising, YouTube, Google and Facebook Analytics, Digital Media savvy, General online marketing knowledge
  • Ability to work under high pressure and speed
  • Great social and interpersonal skills
  • Ability to work well with others.
  • Ability to keep information highly confidential

Experience:

  • 1-2 years of marketing/publicity and/or administrative experience in the music/entertainment business
  • Label experience preferred

Education:

  • College degree in Marketing, Business or Communications

Universal Music Group is an Equal Opportunity Employer.

Disclaimer

This job description only provides an overview of job responsibilities that are subject to change.

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Technology we use

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Location

UMG IT is primarily based in Woodland Hills, a neighborhood bordering the Santa Monica mountains in the San Fernando Valley region of Los Angeles

An Insider's view of Universal Music Group

What’s the vibe like in the office?

Everyone is hard working but it’s still a pretty relaxed and friendly environment. If you need any help people are always ready to make time. Between the conference room with all over music related decorations, big lunch room with table-football and arcade games and a very casual dress code, the overall vibe is really chill.

Laurent Burte

Enterprise Portfolio Management Project Manager

How do you collaborate with other teams in the company?

Our team serves departments across the company by providing feedback and best practices on software asset management. We get to work with a lot of different teams which is really interesting.

Ashia Coleman

Junior Windows Systems and Application Administrator

What makes someone successful on your team?

Our team relies on the ability to have quick and meaningful communications, sharing of ideas in a constructive way and working closely as a whole team. You also need to be interested in always learning. Technology never stands still and neither does this team.

Todd Hancsicsak

Director, Rights & Repertoire Technology

What does your typical day look like?

There is no typical day at UMG, which is a good thing! I get an opportunity to work with numerous individuals within IT and the business on a variety of global projects. Having the opportunity to work with so many talented people globally and continuously learn and contribute to our business is very exciting.

Gauri Gohokar

Project Manager

What are Universal Music Group Perks + Benefits

Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Pet Insurance
Wellness Programs
Retirement & Stock Options Benefits
401(K)
401(K) Matching
Vacation & Time Off Benefits
Paid Holidays
Paid Sick Days
Perks & Discounts
Casual Dress
Game Room
Parking
Fitness Subsidies
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