Coordinator, Marketing

| Hollywood

Caroline is the Independent Services division of Capitol Music Group, providing a full range of label services and revenue streams for Caroline's artists, releases and label associations on a worldwide basis, including Marketing, Promotion, Commercial Development, Branding, Synch & Licensing, Lifestyle Marketing, Business Affairs and Finance.

Caroline is seeking a Marketing Coordinator who will serve as a key component of the marketing team, acting as the administrative support point person for Caroline's marketing & digital marketing department. The ideal candidate will possess strong administrative, organizational, and creative skills. Prior marketing and administrative experience in the music/entertainment field is required.

Job Functions:

  • Provide support to senior members of the Marketing and Digital Marketing teams
  • Assist with administrative and day to day basic duties including answering phones, maintaining calendars, coordinating meetings, and handling expense reports for the team
  • Manage quarterly budget reservations, fund transfers, vendor installation, creating requisitions, facilitating PO approval, rushes, invoice troubleshooting, vendor relations, etc.
  • Create and update all one sheets, timelines, quote sheets, and any other project-related documents
  • Create and maintain artist calendars -Collect and organize all artist assets (photos, artwork, logos, music, bio, etc.
  • Obtain necessary internal approvals on as needed basis with the finance and legal departments
  • Coordinate travel for artists and marketing division team
  • Draft agreements for music videos and independent contractors, as well as various authorization forms
  • Submit and monitor art or video requests to completion for any marketing assets needed (invites, posters, pseudo videos, etc.)
  • Conduct research, compile and analyze data, and create reports as requested
  • Work with PMs and engage third party companies to create, price out, and manufacture any tools or campaigns needed for specific marketing initiatives (ex: promotional items) and oversee their delivery
  • Record and distribute marketing meeting minutes / organize meetings, music listening sessions
  • On an ad hoc basis, will be given the opportunity to shadow team members to learn to how become point on product marketing projects
  • Any additional duties as assigned

Job Requirements:

Skills/Abilities:

  • Strong Computer skills: Photoshop, SEO, SEM, Social media, Online Advertising, YouTube, Google and Facebook Analytics, Digital Media savvy, General online marketing knowledge
  • Great social and interpersonal skills
  • Previous experience with Concur travel software a plus
  • Ability to interact comfortably and effectively with external partners
  • Strong administrative and organizational skills
  • Ability to work under high pressure and speed
  • Must be flexible, able to multi-task and manage time effectively

Experience:

  • 1-2 years of administrative experience.
  • Music industry or marketing background a plus

Education:

  • Degree or equivalent experience preferred

Universal Music Group is an Equal Opportunity Employer.

Disclaimer

This job description only provides an overview of job responsibilities that are subject to change.

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Technology we use

  • Engineering
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Location

UMG IT is primarily based in Woodland Hills, a neighborhood bordering the Santa Monica mountains in the San Fernando Valley region of Los Angeles

An Insider's view of Universal Music Group

What’s the vibe like in the office?

Everyone is hard working but it’s still a pretty relaxed and friendly environment. If you need any help people are always ready to make time. Between the conference room with all over music related decorations, big lunch room with table-football and arcade games and a very casual dress code, the overall vibe is really chill.

Laurent Burte

Enterprise Portfolio Management Project Manager

How do you collaborate with other teams in the company?

Our team serves departments across the company by providing feedback and best practices on software asset management. We get to work with a lot of different teams which is really interesting.

Ashia Coleman

Junior Windows Systems and Application Administrator

What makes someone successful on your team?

Our team relies on the ability to have quick and meaningful communications, sharing of ideas in a constructive way and working closely as a whole team. You also need to be interested in always learning. Technology never stands still and neither does this team.

Todd Hancsicsak

Director, Rights & Repertoire Technology

What does your typical day look like?

There is no typical day at UMG, which is a good thing! I get an opportunity to work with numerous individuals within IT and the business on a variety of global projects. Having the opportunity to work with so many talented people globally and continuously learn and contribute to our business is very exciting.

Gauri Gohokar

Project Manager

What are Universal Music Group Perks + Benefits

Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Pet Insurance
Wellness Programs
Retirement & Stock Options Benefits
401(K)
401(K) Matching
Vacation & Time Off Benefits
Paid Holidays
Paid Sick Days
Perks & Discounts
Casual Dress
Game Room
Parking
Fitness Subsidies
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