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Recruitment Coordinator (Consultant)

| Santa Monica

We are UMG, the Universal Music Group. We are the world's leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audio-visual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.

Our commitment to innovation extends to our first-class Human Resources team, which is currently seeking a Recruitment Coordinator for our Santa Monica office. This is a great opportunity to join a fast-paced, high volume recruiting team focused on providing best in class service to the top music company in the industry. This position is ideal for a highly-motivated individual who is strongly committed to customer service and pursuing a career in Human Resources in a creatively driven industry.
Job Functions:

  • Work in fast-paced team environment supporting the Recruiting Team by coordinating and scheduling candidate interviews, creating employment offers letters and conducting reference checks for multiple UMG business units across the US.
  • Candidate Interview Scheduling
    • Includes in-person interviews, phone interviews, video conferences, and the coordination of travel arrangements when needed
    • Communicate with Recruiters, Hiring Managers, and Candidates for alignment of schedules
    • Timely follow-up to ensure the process moves forward
    • Provide a high level of customer service and professionalism to the Candidates, Recruiters, and Hiring Managers involved in the interview process
    • Manage and track the scheduling process in our applicant tracking system (Jobvite)
  • Employment Offer Letters and Reference Checks
    • Prepare and processes high-volume offer letters, conduct reference checks and communicate completion to the appropriate team members
    • Ensure accuracy, completeness and compliance across the centralized recruiting function
  • Administrative Support
    • Manage calendar and appointments with an understanding of business priorities for senior department team member
    • Book travel and accommodations as needed
    • Complete expense reports on a weekly basis
    • Support with inquiries and data research pertaining to business needs
    • Proactively identify areas of support
    • Handle additional needs as requested
  • Professional interactions with visitors, applicants, and employees, and serve as front line customer service representative and follow up, as appropriate
  • Respond to inquiries and requests from clients and recruiters in a timely fashion
  • Maintain confidential and sensitive information
  • Duties and responsibilities are subject to change and may include additional responsibilities based on business needs

Job Requirements:

Skills/Abilities:

  • Excellent communication (written and verbal) and interpersonal skills, as well as the ability to interface with staff at all levels
  • Professional, responsive interaction with candidates
  • Strong organizational skills and the ability to prioritize deadlines and multi-task in a fast-paced environment
  • Ability to successfully balance work priorities across multiple recruiters
  • Highly adaptable to a fluid and changing work environment
  • Must have excellent follow through skills and the ability to anticipate and address business needs proactively
  • Great team player and finding opportunities to help the team achieve goals and deliverables
  • Uses sound judgement and questions if something is out of the normal standards and processes
  • Prepares reports and tracks progress in closing offers

Experience:

  • 1+ years of administrative experience preferred
  • HRIS experience, PeopleSoft or ATS a plus
  • Proficient in Microsoft Word, Excel, Outlook, PowerPoint.

Education:

Bachelor's degree

Universal Music Group is an Equal Opportunity Employer.

Disclaimer

This job description only provides an overview of job responsibilities that are subject to change.

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Technology we use

  • Engineering
  • Product
  • Sales & Marketing
    • .NETLanguages
    • C#Languages
    • JavaLanguages
    • JavascriptLanguages
    • PHPLanguages
    • PythonLanguages
    • ScalaLanguages
    • SqlLanguages
    • SwiftLanguages
    • jQueryLibraries
    • AngularJSFrameworks
    • ASP.NETFrameworks
    • SparkFrameworks
    • SpringFrameworks
    • AccessDatabases
    • HiveDatabases
    • Microsoft SQL ServerDatabases
    • MySQLDatabases
    • OracleDatabases
    • SAP HANADatabases
    • Google AnalyticsAnalytics
    • IllustratorDesign
    • PhotoshopDesign
    • SketchDesign
    • ConfluenceManagement
    • JIRAManagement
    • DrupalCMS
    • WordpressCMS
    • SalesforceCRM
    • Constant ContactEmail

Location

UMG IT is primarily based in Woodland Hills, a neighborhood bordering the Santa Monica mountains in the San Fernando Valley region of Los Angeles

An Insider's view of Universal Music Group

What’s the vibe like in the office?

Everyone is hard working but it’s still a pretty relaxed and friendly environment. If you need any help people are always ready to make time. Between the conference room with all over music related decorations, big lunch room with table-football and arcade games and a very casual dress code, the overall vibe is really chill.

Laurent Burte

Enterprise Portfolio Management Project Manager

How do you collaborate with other teams in the company?

Our team serves departments across the company by providing feedback and best practices on software asset management. We get to work with a lot of different teams which is really interesting.

Ashia Coleman

Junior Windows Systems and Application Administrator

What makes someone successful on your team?

Our team relies on the ability to have quick and meaningful communications, sharing of ideas in a constructive way and working closely as a whole team. You also need to be interested in always learning. Technology never stands still and neither does this team.

Todd Hancsicsak

Director, Rights & Repertoire Technology

What does your typical day look like?

There is no typical day at UMG, which is a good thing! I get an opportunity to work with numerous individuals within IT and the business on a variety of global projects. Having the opportunity to work with so many talented people globally and continuously learn and contribute to our business is very exciting.

Gauri Gohokar

Project Manager

What are Universal Music Group Perks + Benefits

Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Pet Insurance
Wellness Programs
Retirement & Stock Options Benefits
401(K)
401(K) Matching
Vacation & Time Off Benefits
Paid Holidays
Paid Sick Days
Perks & Discounts
Casual Dress
Game Room
Parking
Fitness Subsidies
Professional Development Benefits
Tuition Reimbursement
Diversity Program
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