HR Representative

| Greater LA Area

We are UMG, the Universal Music Group. We are the world's leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audio-visual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.

Our commitment to innovation extends to our first-class Human Resources team, which is currently seeking a Human Resources Coordinator. This is a great opportunity to join a fast paced team focused on providing best in class service to the top music company in the industry. This position is ideal for a highly motivated individual who is strongly committed to customer service and pursuing a career in Human Resources in a creatively driven industry.

Job Functions:

  • Provide functional and local HR support across multiple business units within Universal Music Group
  • Facilitate and help implement key HR initiatives, projects and programs
  • Greet incoming visitors, applicants, and employees, and serve as front line HR customer service representative and follow up, as appropriate. Spend time getting to know our employees professionally, so that they think of HR as a go-to resource. Field basic questions to assist employees, and provide relevant updates to HR team to follow up
  • Input all data into HRIS/Payroll system related to employee actions (Promotions, transfers, contract increases, terminations etc.)
  • Utilize HRIS systems to research issues and provide data to HR team and clients, as appropriate
  • Prepare offer letters, conduct reference checks, and other pre-employment documentation, as needed
  • Responsible for employee on-boarding, including processing all new hire paperwork, conducting new hire orientations, and liaising with admin services and IT on new hire work space and technology needs
  • Prepare required documents for separations, schedule exit interviews and collect company assets upon exit
  • Support HR Business Partner team in day-to-day administrative tasks and projects, answering tier one employee questions with a focus on customer service and maintaining a positive attitude
  • Route job requisitions for approval
  • Maintain org charts and update regularly
  • Responsible for I-9 update processing
  • Analysis of transfers and proration and/or charge backs if needed
  • Responsible for tracking and coordinating deliverables for our employee service award program
  • Maintain applicable Federal, State, and local required postings up-to-date
  • Assist in monitoring and ordering business supplies
  • Ad hoc projects

Job Requirements:

Skills/Abilities:

  • Excellent communication (written and verbal) and interpersonal skills
  • Exercise a high degree of professionalism in interactions with all levels of the organization
  • Respond to employee inquiries and requests swiftly and with tact
  • Proactive, bright and innovative individual who is business savvy and demonstrates good judgment
  • Strong organizational skills and the ability to prioritize deadlines and multi-task in a fast paced environment
  • Ability to successfully balance work priorities across multiple business units
  • Highly adaptable to a fluid and ever changing work environment
  • Must have excellent follow through skills and the ability anticipate and address business needs proactively
  • Basic understanding of labor laws and interest in keeping abreast of trends and updates in the HR industry as well as the music business
  • Regularly applies critical thinking to understanding and resolving issues
  • Ability to work effectively with minimal supervision
  • Take initiative and find opportunities to help team achieve goals and deliverables aligned with plan
  • Proven attention to detail
  • Demonstrate flexibility and able to work additional hours as needed
  • Team-oriented attitude balanced with ability to work independently
  • Sense of urgency - motivated/energetic/enthusiastic - dedicated and loyal. A "can do" customer service attitude
  • Strong understanding of and commitment to confidentiality

Experience:

  • 2-4 years of HR experience preferred (with an interest in expanding overall knowledge base in HR)
  • HRIS experience, SAP and PeopleSoft a plus
  • General knowledge of HR-related legal issues, policies and regulations helpful
  • Proficient in Microsoft Word, Excel, Outlook, PowerPoint. Visio and/or Org Plus experience a plus

Education:

  • Bachelor's Degree in related field.

Universal Music Group is an Equal Opportunity Employer.

Disclaimer

This job description only provides an overview of job responsibilities that are subject to change.

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Technology we use

  • Engineering
  • Product
  • Sales & Marketing
    • .NETLanguages
    • C#Languages
    • JavaLanguages
    • JavascriptLanguages
    • PHPLanguages
    • PythonLanguages
    • ScalaLanguages
    • SqlLanguages
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    • jQueryLibraries
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    • ASP.NETFrameworks
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    • Microsoft SQL ServerDatabases
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    • IllustratorDesign
    • PhotoshopDesign
    • SketchDesign
    • ConfluenceManagement
    • JIRAManagement
    • DrupalCMS
    • WordpressCMS
    • SalesforceCRM
    • Constant ContactEmail

Location

UMG IT is primarily based in Woodland Hills, a neighborhood bordering the Santa Monica mountains in the San Fernando Valley region of Los Angeles

An Insider's view of Universal Music Group

What’s the vibe like in the office?

Everyone is hard working but it’s still a pretty relaxed and friendly environment. If you need any help people are always ready to make time. Between the conference room with all over music related decorations, big lunch room with table-football and arcade games and a very casual dress code, the overall vibe is really chill.

Laurent Burte

Enterprise Portfolio Management Project Manager

How do you collaborate with other teams in the company?

Our team serves departments across the company by providing feedback and best practices on software asset management. We get to work with a lot of different teams which is really interesting.

Ashia Coleman

Junior Windows Systems and Application Administrator

What makes someone successful on your team?

Our team relies on the ability to have quick and meaningful communications, sharing of ideas in a constructive way and working closely as a whole team. You also need to be interested in always learning. Technology never stands still and neither does this team.

Todd Hancsicsak

Director, Rights & Repertoire Technology

What does your typical day look like?

There is no typical day at UMG, which is a good thing! I get an opportunity to work with numerous individuals within IT and the business on a variety of global projects. Having the opportunity to work with so many talented people globally and continuously learn and contribute to our business is very exciting.

Gauri Gohokar

Project Manager

What are Universal Music Group Perks + Benefits

Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Pet Insurance
Wellness Programs
Retirement & Stock Options Benefits
401(K)
401(K) Matching
Vacation & Time Off Benefits
Paid Holidays
Paid Sick Days
Perks & Discounts
Casual Dress
Game Room
Parking
Fitness Subsidies
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